If it’s personal information about staff and customers or confidential documents about deals or accounts businesses must secure access to their digital documents from scrutiny. Even when your employees are trustworthy and well-trained, a small mistake can lead to an information breach that could harm a image of a company. There are four ways to reduce the use of electronic files, and to prevent data breaches.
The Administrative Office of the Courts has requested comments on four options to deal with security and privacy concerns in providing remote public access to case file records. The ndaonline first option preserves the assumption that all filed court records are available both in the courthouse as well as electronically, but it will limit remote access to those who have a legitimate need for information, including parties, counsel, essential court employees, and judges.
The second option permits individuals to look over and download the entire file if there is a legitimate need. This includes those who are in prison for a crime, and it is required for a judge to approve a request for release of the information.
The third option gives the general public a limited access to specific documents that are typically found in criminal cases, such as plea agreements and warrants not executed. The option also restricts access to certain identifying information, such as Social Security numbers and financial information. It depends on prosecutors and their attorneys to protect their interests in specific cases by filing motions to secure certain information or block its electronic access.