Document sharing is a crucial part of collaborative business processes. If not done correctly it could allow hackers to take sensitive data.
Secure Document Sharing is the sharing and distribution of data that is deemed private or confidential. This includes information like protected health information (PHI) or personally identifiable information (PII). This is the case for documents that are in process and distributed to colleagues as part of a collaborative or review process. This is typically done in conjunction with M&A activities and requires a solution to allow the exchange of large files within a secure online environment, and one that protects archived work-in-progress documents and the collaboration process itself.
The most popular method is to use cloud-based secure file sharing solutions that permit users to access online files in a controlled manner (e.g. printing, copying, and screenshot prevention). It also provides granular control over shared files and folders, and allows for advanced security features such as audit trails and encryption.
Another alternative is peer-to-peer (P2P) document sharing, which allows computers to connect to each other directly to transfer files without hosting them on a central server. It comes with some advantages, including reduced storage requirements, quicker transfer speeds and a more personalised experience. It also poses serious risks which include the accidental publication of private information and malware, viruses, and worms. It is not recommended to use in environments https://datastorage.blog/why-tracking-due-diligence-documents-is-crucial-for-fundraising/ subject to strict compliance regulations. Mimecast’s Secure Document Sharing solution provides an extremely secure method for teams to share documents with external parties and also internally within the company. It can be triggered manually or automatically, based on administrator-defined policies. It also offers different levels of collaboration and access, to conform to organizational governance and best practices for secure sharing of documents.